The 21 Best Internal Comms Software in 2025

So, you're on the hunt for the best internal communication software in 2025? You've come to the right place. In a world where remote and hybrid work models are becoming the norm, and employee engagement is more crucial than ever, having the right tools at your disposal isn't just helpful—it's essential.

Why It Matters in 2025

Remote and Hybrid Work Models: With more companies embracing flexible work arrangements, robust communication platforms are no longer optional. They’re the backbone of effective collaboration, ensuring everyone stays in the loop, whether they’re working from a bustling city office or a quiet home study.

Increased Focus on Employee Engagement: Today’s companies know that engaged employees are more productive and satisfied. The best internal comms tools are designed with this in mind, offering features that enhance the employee experience and foster a sense of belonging and community.

Integration and Automation: In 2025, the demand for tools that seamlessly integrate with existing systems is skyrocketing. Automation of routine tasks not only saves time but also reduces the risk of human error, allowing teams to focus on what truly matters.

With these factors in mind, we've curated a list of the top 20 internal comms software options that are leading the charge in transforming workplace communication. Dive in to discover which tool could be the perfect fit for your organization.

What to Look for in Great Internal Comms Tools

Finding the right internal communication tools can make a world of difference in how your organization functions. These tools are designed to streamline communication, enhance employee engagement, and improve the overall employee experience. They help keep employees informed, facilitate communication, and ensure that everyone stays connected, whether they're in the office or working remotely.

Key Features

When evaluating internal comms software, it's essential to focus on features that will benefit your entire organization. Here are some key features to look for:

• Usability: A user-friendly interface is crucial. It should be intuitive and require minimal training, making it easy for everyone to adopt.
• Integrations: The tool should seamlessly integrate with existing platforms and other tools your organization uses, such as Microsoft Teams.
• Scalability: As your organization grows, the software should be able to scale with it, accommodating more users and additional features.
• Security: Robust security features are vital to protect sensitive information and maintain trust within the organization.
• Customization: The ability to tailor the tool to meet specific organizational needs can enhance its effectiveness and relevance.

1. ChangeEngine

Are you looking for a way to elevate your company's internal communications and employee engagement? ChangeEngine offers a comprehensive platform designed to help you run internal programs like world class marketing campaigns.

Key Features

Intelligent Employee Communications: ChangeEngine enables the creation of personalized, multi-channel communications. Utilizing AI, it adapts messaging to reflect your organization's unique tone, ensuring consistent and engaging content across emails, Slack, Microsoft Teams, and SMS. ​

People Content Creation AI Tools: The platform provides AI-driven tools that assist in designing on-brand content effortlessly. This feature allows HR professionals to produce high-quality materials without relying heavily on design teams, saving time and resources. 

Employee Journeys and Automation: ChangeEngine automates key employee lifecycle events such as onboarding, recognition, and managerial coaching. By mapping out these journeys, the platform ensures timely and relevant interactions, enhancing the overall employee experience. ​

Comms Planner and Orchestration: This feature organizes and schedules communications, content, and rewards delivery. It ensures that messages are sent at optimal times, improving engagement rates and reducing manual workload. ​

People Analytics: ChangeEngine offers robust analytics tools that provide insights into employee engagement and communication effectiveness. These data-driven reports assist in making informed strategic decisions to enhance internal programs. 

E-Gifting and Swag DeliveryThe platform simplifies the process of digital and physical gifting, automating rewards and recognition programs. This feature helps in acknowledging employee achievements promptly and efficiently. ​

Pros and Cons

Pros:

• User-Friendly Interface: ChangeEngine is praised for its intuitive design, making it accessible for users with varying technical expertise. ​
  
  
• Comprehensive Automation: The platform effectively automates various HR processes, reducing manual tasks and increasing efficiency.
  
  
• Exceptional Customer Support: Users have highlighted the responsive and supportive customer service team, ensuring smooth implementation and ongoing assistance.

Cons:

• Integration Challenges: Some users have reported difficulties in configuring email systems to allow ChangeEngine communications, though the support team is noted for assisting in resolving these issues. ​
  
  
• Learning Curve: While user-friendly, new users may require time to fully explore and utilize all features effectively.​

ChangeEngine is particularly suited for businesses aiming to improve internal communications, automate HR processes, and boost employee engagement. Its versatile features cater to various industries, including construction, healthcare, finance, and technology. 

2. Slack

Slack is a channel-based messaging platform that excels in real-time collaboration. It's a favorite among Fortune 100 companies for its ability to streamline communication and enhance employee engagement. This internal communication software is designed to keep your entire organization connected, making it a top choice for effective internal communication.

Key Features

Slack offers a range of features that make it a standout in the realm of internal communication tools:

• Instant Messaging: Facilitates communication with ease, allowing for quick exchanges and organized communication.
• File Sharing: Share documents and files seamlessly, enhancing collaboration and knowledge sharing.
• Extensive Integrations: Connect with other tools like Google Workspace and Microsoft Teams to streamline communication and improve internal communication.
• Channel Organization: Create specific channels for different projects or teams, ensuring that employees stay informed and communication efficiency is maintained.

Pros and Cons

Pros:

• User-friendly interface that enhances employee experience.
• Strong integration capabilities with other collaboration tools.
• Facilitates communication across remote employees and entire employee directory.

Cons:

• Can become overwhelming with too many channels, potentially affecting communication effectiveness.
• May require a well-thought-out internal communication strategy to manage effectively.

Pricing

Slack offers both free and paid plans. For detailed pricing information, visit their pricing page.

Best for: Large Enterprises and Tech-Savvy Teams

Slack is particularly well-suited for large enterprises and tech-savvy teams looking to enhance engagement and streamline communication. Its robust features make it one of the best internal communication platforms available, supporting everything from virtual meetings to task management.

Slack is a powerful tool for improving internal communication and fostering a positive workplace culture. Its ability to keep employees informed and engaged makes it an essential part of any internal communication strategy.

3. Microsoft Teams

Microsoft Teams is a comprehensive collaboration tool that integrates seamlessly with Microsoft 365. It's designed to enhance team communication and collaboration through robust video conferencing and chat features. As an internal communication software, it helps organizations streamline communication and improve employee engagement.

Key Features

Microsoft Teams offers a variety of features that make it a standout choice for internal communication:

• Video Calls: Host virtual meetings with ease, supporting both small team huddles and large company-wide gatherings.
• File Sharing: Share and collaborate on documents in real-time, enhancing organizational knowledge and communication efficiency.
• Integration with Microsoft Apps: Leverage the full suite of Microsoft 365 tools, including Word, Excel, and PowerPoint, for a seamless workflow.
• Instant Messaging: Facilitate communication with instant messaging, keeping employees informed and connected.

Pros and Cons

Pros:

• Seamless integration with Microsoft products enhances the user experience and boosts productivity.
• A user-friendly interface that supports effective internal communication and collaboration.

Cons:

• Can be complex for new users, requiring some time to fully understand all features and capabilities.

Pricing

Microsoft Teams is included with Microsoft 365 subscriptions. For detailed pricing information, visit the Microsoft Teams Pricing Page.

Best for: Organizations using Microsoft products

Microsoft Teams is ideal for organizations already using Microsoft products. Its integration capabilities make it one of the best internal communication platforms for enhancing employee engagement and facilitating communication across the entire organization. Whether you're managing remote employees or looking to improve internal communication strategy, Microsoft Teams offers the tools you need to stay connected and informed.

4. Google Workspace

Google Workspace is a comprehensive suite of communication tools designed to streamline internal communication and enhance employee engagement. It includes familiar tools like Gmail, Google Meet, and Google Chat, making it a popular choice for companies already in the Google ecosystem. 

This internal communication software is known for its user-friendly interface and strong collaboration features, although it does have some limitations when it comes to offline capabilities.

Key Features

Google Workspace offers a range of features that facilitate effective internal communication and collaboration:

• Email: Gmail provides a reliable and organized communication platform for team communication and employee feedback.
• Video Conferencing: Google Meet allows for seamless virtual meetings, enhancing engagement and keeping remote employees connected.
• Cloud Storage: Google Drive offers secure file sharing and knowledge management, ensuring the entire organization has access to necessary documents.
• Instant Messaging: Google Chat supports instant messaging and push notifications, improving communication efficiency and keeping employees informed.

Pros and Cons

Pros:

• Familiar interface that is easy to navigate.
• Strong collaboration tools that enhance team collaboration and employee satisfaction.
• Integration capabilities with other tools, facilitating communication and knowledge sharing.

Cons:

• Limited offline capabilities can hinder communication effectiveness for remote employees.
• Subscription-based pricing may not be suitable for all budgets.

Pricing

Google Workspace offers subscription-based pricing with various plans to suit different business needs.

Best for: Companies in the Google Ecosystem

Google Workspace is ideal for companies already using Google products, as it seamlessly integrates with existing tools to improve internal communication. It is particularly beneficial for remote teams and organizations looking to enhance engagement and streamline communication across the entire employee directory. With its focus on collaboration and employee communication, Google Workspace supports a positive workplace culture and effective internal communication strategy.

5. Workplace by Meta

Workplace by Meta is a communication platform that mirrors the familiar Facebook interface. This makes it easy for users to adopt and navigate. It’s designed to enhance employee communication and engagement through social networking features.

Key Features

Workplace by Meta offers a range of features that facilitate effective internal communication and collaboration:

• Social Networking Features: Mimics personal social media channels, making it user-friendly and engaging.
• Group Chats: Allows for organized communication among specific employee groups.
• Live Video: Facilitates virtual meetings and enhances engagement through real-time interaction.
• Integration Capabilities: Seamlessly integrates with other tools to streamline communication and improve internal communication efficiency.

Pros and Cons

Pros:

• Familiar interface that enhances user experience and employee satisfaction.
• Strong social features that boost employee engagement and communication effectiveness.

Cons:

• May not align with all corporate cultures, especially those that prefer more traditional communication tools.

Pricing

Workplace by Meta offers both free and premium plans. For detailed pricing information, visit their pricing page.

Best for: Organizations Seeking a Social Approach

Workplace by Meta is ideal for organizations looking to enhance employee engagement through a social approach to communication. It’s particularly beneficial for teams that value a positive workplace culture and effective internal communication tools. Whether you’re managing remote employees or an entire organization, Workplace by Meta can help keep employees informed and connected.

6. Staffbase

Staffbase is a robust internal communication software designed specifically for large enterprises. It focuses on enhancing employee communication by offering tailored solutions that streamline communication across the entire organization. With its comprehensive features, Staffbase aims to improve internal communication and boost employee engagement.

Key Features

Staffbase offers a variety of features that cater to the needs of large enterprises looking to improve their internal communication strategy:

• Employee App: A user-friendly interface that keeps employees informed and connected, even on mobile devices.
• Analytics: Provides insights into communication effectiveness and tracks employee engagement.
• Content Management: Facilitates organized communication and knowledge sharing across the organization.
• Push Notifications: Ensures important company news reaches specific employee groups instantly.

Pros and Cons

Pros:

• Tailored specifically for large enterprises.
• Strong analytics for tracking employee engagement.
• Enhances employee communication and satisfaction.
• Facilitates effective internal communication with a user-friendly interface.

Cons:

• May be overkill for small teams or startups.
• Custom pricing might not be suitable for all budgets.

Pricing

Staffbase offers custom pricing based on the specific needs of your organization. For more details, visit their pricing page.

Best for: Large Enterprises

Staffbase is best suited for large enterprises looking to enhance engagement and streamline communication across their entire organization. Its powerful internal communication tools are designed to support a positive workplace culture and improve internal communication efficiency. Whether you're aiming to facilitate communication through virtual meetings or enhance employee experience with effective internal communication tools, Staffbase has you covered.

If you're interested in learning more about the importance of internal communication tools, check out this educational resource.

7. Connecteam

Connecteam is a comprehensive employee management tool designed for businesses with deskless workers. It streamlines various aspects of employee management, making it easier for companies to stay connected with their teams, regardless of location. This platform is particularly beneficial for businesses that rely on mobile or field workers, offering a versatile solution to enhance employee engagement and communication.

Key Features

Connecteam offers a range of features that facilitate effective internal communication and task management:

• Task Management: Organize and assign tasks efficiently, ensuring that all team members are on the same page.
• Scheduling: Simplify shift scheduling and manage employee availability with ease.
• Communication Tools: Utilize internal communication tools like instant messaging and push notifications to keep employees informed and engaged.
• Mobile-Friendly Interface: Access all features on mobile devices, making it ideal for remote employees and field workers.

Pros and Cons

Pros:

• Versatile and adaptable for various business needs.
• Mobile-friendly, allowing employees to stay connected on the go.
• Enhances employee engagement through effective internal communication tools.

Cons:

• The initial setup can be complex and may require some time to fully integrate into existing systems.

Pricing

Connecteam offers both free and paid plans to accommodate different business sizes and needs. For detailed pricing information, visit their pricing page.

Best for: Businesses with Mobile or Field Workers

Connecteam is best suited for businesses that have a significant number of mobile or field workers. Its features are tailored to improve internal communication and streamline task management, making it an excellent choice for companies looking to enhance engagement and communication efficiency. Whether you're managing a small team or an entire organization, Connecteam provides the tools necessary to foster a positive workplace culture and improve employee satisfaction.

8. Workvivo

Workvivo is a comprehensive platform that merges intranet, employee engagement, and internal communications into one cohesive solution. It aims to streamline communication and enhance employee engagement across the entire organization. This internal communication software is designed to improve internal communication and foster a positive workplace culture.

Key Features

Workvivo offers a range of features that make it a standout in the realm of internal communication tools:

• Social Intranet: Acts as a central hub for company news and updates, ensuring employees stay connected and informed.
• Engagement Tools: Includes features for employee recognition and feedback, enhancing employee engagement and satisfaction.
• Communication Features: Facilitates communication through instant messaging, push notifications, and video conferencing, making it easy to host virtual meetings and stay connected.
• Integration Capabilities: Seamlessly integrates with other tools like Microsoft Teams, enhancing communication efficiency and effectiveness.

Pros and Cons

Pros:

• Comprehensive solution that combines multiple internal communication platforms.
• User-friendly interface that simplifies organized communication and knowledge sharing.

Cons:

• May require training sessions for full utilization of all features.

Pricing

Workvivo offers custom pricing tailored to the needs of your organization. For more details, visit their pricing page.

Best for: Organizations Seeking an All-in-One Solution

Workvivo is ideal for organizations looking for the best internal communication software that combines employee communication tools, collaboration tools, and a knowledge management platform. It's particularly beneficial for remote employees and teams aiming to improve internal communication and enhance engagement across the board.

Workvivo stands out as one of the best internal communication tools, offering a comprehensive suite of features that facilitate communication and enhance the employee experience. Whether you're looking to improve your internal communication strategy or boost employee sentiment, Workvivo provides the tools necessary to achieve these goals.

9. Simpplr

Simpplr is an AI-powered content delivery platform designed to create a modern intranet experience. It focuses on enhancing employee communication and engagement by providing a user-friendly interface and personalized content. This internal communication software aims to streamline communication across the entire organization, making it a valuable tool for improving internal communication strategies.

Key Features

Simpplr offers a range of features that make it a standout choice for companies seeking effective internal communication tools:

• Personalized Content: Delivers tailored content to target specific employee groups, enhancing engagement and employee satisfaction.
• AI-Driven Insights: Provides actionable insights to improve internal communication and track employee engagement.
• User-Friendly Interface: Ensures ease of use, making it accessible for employees across various departments.
• Integration Capabilities: Seamlessly integrates with other tools like Microsoft Teams, enhancing collaboration and communication efficiency.

Pros and Cons

Pros:

• Modern design that appeals to a tech-savvy workforce.
• Strong personalization features that enhance employee experience and engagement.

Cons:

• May not be suitable for all industries, particularly those with unique internal communication needs.

Pricing

Simpplr offers custom pricing tailored to the specific needs of your organization. For more details, visit their pricing page.

Best for: Companies Looking for a Modern Intranet

Simpplr is ideal for companies seeking a modern intranet solution to improve internal communication and enhance employee engagement. Its features are particularly beneficial for organizations aiming to foster a positive workplace culture and streamline communication across remote employees and entire employee directories.

Simpplr's focus on personalized content and AI-driven insights makes it one of the best internal communication platforms available, ensuring that employees stay connected and informed. Whether you're looking to improve your internal communication strategy or enhance engagement through effective internal communication tools, Simpplr offers a comprehensive solution.

10. Zoom

Zoom is a popular choice for video conferencing, known for its reliability and ease of use. It has expanded beyond just video calls to include chat and phone features, making it a versatile internal communication tool for businesses. Whether you're hosting virtual meetings or webinars, Zoom provides a user-friendly interface that enhances employee engagement and communication efficiency.

Key Features

Zoom offers a range of features that make it a standout choice for internal communication:

• Video Calls: High-quality video conferencing that supports both small team meetings and large virtual events.
• Webinars: Host webinars with ease, reaching a wide audience while keeping employees informed.
• Chat: Instant messaging capabilities that facilitate communication and streamline communication within teams.
• Phone Features: Integrated phone services that enhance engagement and improve internal communication.

Pros and Cons

Zoom has its strengths and areas for improvement:

Pros:

• High-quality video and audio, ensuring effective internal communication.
• Easy to use, with a user-friendly interface that supports employee satisfaction and engagement.

Cons:

• Past security concerns, though improvements have been made to address these issues.

Pricing

Zoom offers both free and paid plans, catering to different business needs. For detailed pricing information, visit their pricing page.

Best for: Remote Teams and Virtual Events

Zoom is ideal for remote teams and businesses hosting virtual events. Its features support a positive workplace culture by keeping employees connected and engaged, regardless of their location. As a leading internal communication platform, Zoom helps improve internal communication and enhance the overall employee experience.

Whether you're looking to host virtual meetings, facilitate communication, or enhance your internal communication strategy, Zoom provides the tools you need to succeed.

11. Blink

Blink is designed specifically for frontline workers, offering tools tailored to their unique communication needs. It aims to streamline communication and enhance employee engagement for those who are often on the move.

Key Features

Blink offers a range of features that make it a standout choice for internal communication software, especially for mobile workers:

• Mobile-First Design: Optimized for mobile devices, ensuring employees can stay connected wherever they are.
• Task Management: Helps in organizing and tracking tasks efficiently, making it a useful task management tool.
• Communication Tools: Includes instant messaging and push notifications to facilitate communication and keep employees informed.
• Employee Engagement Features: Enhances engagement through employee recognition and feedback mechanisms.

Pros and Cons

Pros:

• Focused on frontline workers, making it one of the best internal communication tools for this group.
• Mobile-friendly interface ensures communication efficiency on the go.
• Enhances employee engagement with tailored features.

Cons:

• Limited features for office-based teams, which might not meet the needs of the entire organization.
• Custom pricing can be a barrier for smaller teams looking for straightforward pricing models.

Pricing

Blink offers custom pricing, which allows organizations to tailor the service to their specific needs.

Best for: Frontline and Mobile Workers

Blink is ideal for frontline and mobile workers who need a reliable employee communication platform. Its mobile-first design and focus on enhancing employee engagement make it a top choice for improving internal communication among specific employee groups.

Blink stands out as a robust internal communication platform, especially for those who need to stay connected on the go. Its focus on mobile devices and employee engagement features makes it a valuable tool for enhancing communication effectiveness and fostering a positive workplace culture.

12. DeskAlerts

DeskAlerts is a specialized internal communication software designed to swiftly distribute critical information within organizations. It focuses on ensuring that urgent messages reach the entire organization or specific employee groups without delay. This tool is particularly useful for companies that prioritize effective internal communication and need to keep employees informed in real-time.

Key Features

DeskAlerts offers a range of features that enhance communication efficiency and facilitate communication across various channels:

• Alerts and Notifications: Instantly send alerts to employees' mobile devices or desktops, ensuring immediate attention.
• Multi-Channel Distribution: Disseminate messages through various channels, including email, SMS, and instant messaging apps, to reach employees wherever they are.
• Target Specific Employee Groups: Customize messages for specific departments or teams, improving communication effectiveness.
• Integration Capabilities: Seamlessly integrate with other tools like Microsoft Teams to streamline communication and enhance engagement.

Pros and Cons

DeskAlerts is a robust communication tool with several advantages and a few limitations:

Pros:

• Highly effective for urgent communications, ensuring critical information is not missed.
• Supports a positive workplace culture by keeping employees informed and engaged.
• Enhances employee experience by providing a user-friendly interface and organized communication.

Cons:

• Primarily focused on alert-based communication, which may not cover all aspects of internal communication strategy.
• Custom pricing might not be transparent for smaller organizations.

Pricing

DeskAlerts offers custom pricing tailored to the needs of each organization. For more details, visit their pricing page.

Best for: Organizations Needing Rapid Information Dissemination

DeskAlerts is ideal for enterprises and large organizations that require a reliable internal communication platform to improve internal communication and keep employees informed. It is particularly beneficial for those looking to enhance engagement and streamline communication across the entire organization.

In conclusion, DeskAlerts stands out as one of the best internal communication tools for urgent and effective internal communication. Its ability to target specific employee groups and integrate with other collaboration tools makes it a valuable asset for any internal communication strategy.

13. LumApps

LumApps is a comprehensive intranet solution designed to enhance employee connectivity and engagement. It serves as a central hub for internal communication, making it easier for organizations to keep their teams informed and engaged. This platform is particularly beneficial for large organizations looking to streamline communication and foster a positive workplace culture.

Key Features

LumApps offers a range of features that support effective internal communication and employee engagement:

• Social Intranet: Facilitates communication and collaboration across the entire organization, enhancing engagement and connectivity.
• Knowledge Sharing: Acts as a knowledge management platform, allowing employees to access and share organizational knowledge easily.
• Employee Engagement Tools: Includes features like employee recognition and feedback to enhance engagement and satisfaction.
• Customizable Interface: Offers a user-friendly interface that can be tailored to meet the specific needs of different employee groups.

Pros and Cons

Pros:

• Strong focus on enhancing employee engagement and communication effectiveness.
• Customizable to fit the unique needs of any organization.
• Supports integration with other tools to improve internal communication.

Cons:

• May require integration with additional tools for optimal functionality.
• Custom pricing can be a barrier for smaller organizations.

Pricing

LumApps offers custom pricing based on the specific needs and size of your organization. It's best to contact them directly for a tailored quote.

Best for: Large Organizations

LumApps is ideal for large organizations that need a robust internal communication platform to keep their employees informed and engaged. Its features are designed to support effective internal communication strategies and enhance the overall employee experience.

In summary, LumApps is a powerful tool for improving internal communication and employee engagement. Its focus on knowledge sharing and employee recognition makes it one of the best internal communication software options for large enterprises.

14. Igloo Software

Igloo Software is a digital workplace platform designed to enhance communication and teamwork. It serves as a comprehensive solution for organizations looking to improve their internal communication strategy and foster a positive workplace culture.

Key Features

Igloo Software offers a variety of features that make it a standout choice for internal communication:

• Collaboration Tools: Facilitate communication and teamwork with tools that support project management and task management.
• Document Management: Organize and share files easily, ensuring employees stay informed and connected.
• Social Features: Encourage employee engagement and recognition through personal social media channels and employee feedback mechanisms.
• Integration Capabilities: Seamlessly integrate with other tools like Microsoft Teams to enhance engagement and streamline communication.

Pros and Cons

Pros:

• Comprehensive platform that enhances company culture and employee satisfaction.
• Effective internal communication tools that improve internal communication across the entire organization.
• Supports remote employees with features like virtual meetings and mobile device access.

Cons:

• Can be complex for small teams due to its extensive feature set.
• Custom pricing may not be ideal for organizations with limited budgets.

Pricing

Igloo Software offers custom pricing tailored to the needs of medium to large organizations. For more details, visit their pricing page.

Best for: Medium to Large Organizations

Igloo Software is best suited for medium to large organizations looking to improve internal communication and enhance employee engagement. Its robust features make it one of the best internal communication platforms available, providing tools for effective internal communication and collaboration.

Whether you're aiming to improve employee experience, facilitate communication, or enhance your internal communication strategy, Igloo Software offers the tools you need to keep your employees informed and engaged.

15. Unily

Unily is all about creating personalized and engaging digital workplaces. It's a platform that focuses on enhancing employee communication and collaboration within large organizations. With its robust internal communication tools, Unily aims to streamline communication and improve employee engagement across the entire organization.

Key Features

Unily offers a range of features designed to facilitate effective internal communication and collaboration:

• Intranet: A centralized hub for company news and organizational knowledge, keeping employees informed and connected.
• Collaboration Tools: Enhance team collaboration with tools that support virtual meetings, file sharing, and task management.
• Personalization: Tailor the platform to target specific employee groups, ensuring relevant content reaches the right audience.
• Employee Engagement Features: Tools to track employee engagement and satisfaction, fostering a positive workplace culture.

Pros and Cons

Unily comes with its own set of advantages and challenges:

• Pros:
  
  • Highly customizable to fit the unique needs of your organization.
  • Engaging interface that enhances employee experience and satisfaction.
  • Strong integration capabilities with other tools like Microsoft Teams.
• Cons:
  
  • May require significant setup time and resources.
  • Custom pricing can be a barrier for smaller organizations.

Pricing

Unily offers custom pricing based on the specific needs of your organization. It's best to contact them directly for a tailored quote.

Best for: Large Organizations with Diverse Workforces

Unily is particularly well-suited for large organizations with diverse workforces. Its comprehensive internal communication platforms and employee communication tools make it one of the best internal communication software options for enterprises looking to improve internal communication and enhance engagement across their entire employee directory.

16. Appspace

Appspace is a versatile platform that merges employee communications, digital signage, and space management. It aims to streamline internal communication and enhance employee engagement by offering a comprehensive workplace experience.

Key Features

Appspace is packed with features designed to improve internal communication and employee experience:

• Digital Signage: Display company news and updates across various screens to keep employees informed.
• Communication Tools: Facilitate communication with tools like instant messaging and push notifications.
• Space Management: Efficiently manage office spaces to enhance collaboration and productivity.
• Integration Capabilities: Seamlessly integrate with other tools like Microsoft Teams for a unified communication strategy.

Pros and Cons

Pros:

• Versatile platform that integrates multiple functions.
• Enhances employee engagement with effective internal communication tools.
• Supports a positive workplace culture through organized communication.

Cons:

• May be too broad for organizations with specific needs.
• Custom pricing might not suit all budgets.

Pricing

Appspace offers custom pricing tailored to your organization's needs. For more details, visit their pricing page.

Best for: Organizations Needing a Comprehensive Workplace Experience

Appspace is ideal for organizations looking to improve internal communication and employee satisfaction. Its features cater to the entire organization, making it suitable for enterprises that want to enhance engagement and streamline communication. Whether you're managing remote employees or facilitating communication across multiple locations, Appspace provides the tools to keep your team connected and informed.

17. PoliteMail

PoliteMail is a specialized tool for email intelligence, designed to enhance communication within organizations using Outlook and Microsoft 365. It focuses on providing detailed analytics and management tools to improve internal communication strategies.

Key Features

PoliteMail offers a range of features that make it a valuable internal communication tool:

• Email Analytics: Gain insights into how employees interact with emails, helping to improve communication effectiveness.
• Integration with Outlook: Seamlessly integrates with Outlook, making it easy to use within existing workflows.
• Management Tools: Offers tools to manage and organize communication, ensuring employees stay informed.
• Custom Reporting: Create reports tailored to specific employee groups to track engagement and communication efficiency.

Pros and Cons

Pros:

• Strong analytics capabilities that enhance employee communication.
• Seamless integration with Microsoft products, making it user-friendly for organizations already using these tools.
• Helps improve internal communication by providing actionable insights.

Cons:

• Limited to email communication, which might not cover all aspects of internal communication needs.
• Custom pricing can be a barrier for smaller organizations.

Pricing

PoliteMail offers custom pricing based on the specific needs of your organization. It's best to contact them directly for a quote tailored to your requirements.

Best for: Organizations Using Outlook

PoliteMail is ideal for organizations that rely heavily on Outlook for their internal communication. It is particularly beneficial for those looking to enhance engagement and track employee communication through detailed analytics. This tool can significantly improve internal communication strategies by providing insights into employee engagement and communication effectiveness.

PoliteMail is a robust choice for those seeking to streamline communication and enhance the employee experience within their entire organization.

18. SnapComms

SnapComms is designed to enhance employee communication and engagement, especially for mobile-first organizations. It focuses on delivering mobile-friendly solutions that keep employees informed and engaged, no matter where they are. This internal communication software is perfect for companies looking to improve internal communication and foster a positive workplace culture.

Key Features

SnapComms offers a range of features that make it a standout in the realm of internal communication tools:

• Targeted Messaging: Send specific messages to targeted employee groups, ensuring that the right people receive the right information.
• Mobile Alerts: Keep employees informed with instant notifications on their mobile devices, enhancing engagement and communication efficiency.
• Engagement Tools: Utilize tools designed to boost employee engagement and satisfaction, such as surveys and feedback mechanisms.
• Integration Capabilities: Seamlessly integrate with other tools and platforms to streamline communication and enhance the overall employee experience.

Pros and Cons

Pros:

• Mobile-friendly design makes it ideal for remote employees and those on the go.
• Versatile communication tool that supports a variety of internal communication strategies.
• Enhances engagement through targeted messaging and employee feedback features.

Cons:

• May require integration with other systems to fully utilize its capabilities.
• Custom pricing might not be transparent for all potential users.

Pricing

SnapComms offers custom pricing tailored to the specific needs of your organization. This approach ensures that you only pay for the features and services that you require.

Best for: Mobile-First Organizations

SnapComms is best suited for organizations that prioritize mobile communication and need effective internal communication tools to keep their entire organization connected. It's an excellent choice for companies looking to improve internal communication and enhance engagement among remote employees.

SnapComms stands out as one of the best internal communication platforms, offering a user-friendly interface and a range of features that facilitate communication and enhance employee engagement. Whether you're looking to improve internal communication or boost employee satisfaction, SnapComms provides the tools you need to succeed.

19. Cerkl Broadcast

Cerkl Broadcast is an internal communication software designed to deliver personalized content and manage time-sensitive communications efficiently. It aims to enhance employee engagement by tailoring messages to specific employee groups, ensuring that everyone stays informed and connected.

Key Features

Cerkl Broadcast offers a range of features that make it a robust internal communication tool:

• Content Personalization: Tailors messages to individual preferences, improving communication effectiveness.
• Analytics: Provides insights into employee engagement and communication efficiency.
• Communication Tools: Includes push notifications and instant messaging to facilitate communication.
• Integration Capabilities: Seamlessly integrates with other tools like Microsoft Teams for enhanced engagement.

Pros and Cons

Pros:

• Strong personalization capabilities enhance employee satisfaction.
• Effective for urgent messages, keeping the entire organization informed.
• User-friendly interface simplifies communication strategy implementation.

Cons:

• May require initial setup to unlock full functionality.
• Custom pricing might not be transparent for all organizations.

Pricing

Cerkl Broadcast offers custom pricing tailored to the needs of different organizations.

Best for: Organizations Needing Personalized Communication

Cerkl Broadcast is ideal for organizations looking to improve internal communication through personalized employee communication tools. It's particularly beneficial for those aiming to enhance employee engagement and streamline communication across the entire employee directory. Whether you're managing remote employees or facilitating communication within a large team, Cerkl Broadcast can be a valuable addition to your internal communication strategy.

20. Haiilo

Haiilo is a comprehensive internal communication platform designed to streamline communication within large organizations. It offers a range of features that facilitate effective internal communication and enhance employee engagement. With tools for newsletters and employee advocacy, Haiilo helps keep employees informed and engaged.

Key Features

Haiilo offers a variety of features that make it a standout choice for internal communication software:

• Newsletter Creation: Easily create and distribute newsletters to keep your entire organization updated on company news and events.
• Advocacy Tools: Empower employees to share company content on their personal social media channels, enhancing engagement and brand visibility.
• Analytics: Track the effectiveness of your internal communication strategy with detailed analytics and insights.
• Employee Feedback: Collect and analyze employee sentiment to improve internal communication and employee satisfaction.

Pros and Cons

Pros:

• Comprehensive internal communication tools that cover a wide range of needs.
• Strong advocacy features that enhance employee engagement and brand advocacy.
• Detailed analytics to track employee engagement and communication effectiveness.

Cons:

• May be complex for small teams due to its extensive features and capabilities.

Pricing

Haiilo offers custom pricing tailored to the needs of large organizations. For more details, visit their pricing page.

Best for: Large Organizations

Haiilo is best suited for large organizations looking to improve internal communication and enhance employee engagement. Its comprehensive features make it an ideal choice for companies aiming to streamline communication and foster a positive workplace culture.

21. Workshop

Workshop is a user-friendly internal communication software designed to streamline email communication within teams. It offers a simple email builder, robust analytics, and integration capabilities, making it a solid choice for teams focused on email communication.

Key Features

Workshop provides several key features that enhance internal communication:

• Email Creation: Create professional emails with ease using their intuitive builder.
• Analytics: Track the performance of your emails with detailed analytics.
• Integrations: Seamlessly integrate with other tools to enhance your workflow.
• User-Friendly Interface: Navigate the platform effortlessly, even for beginners.

Pros and Cons

Pros:

• Easy to use, making it accessible for all team members.
• Strong analytics to track and improve communication effectiveness.

Cons:

• Limited to email communication, which may not suit teams needing diverse communication tools.

Pricing

Workshop offers custom pricing tailored to your team's needs. For more details, visit their pricing page.

Best for: Teams Focusing on Email Communication

Workshop is ideal for teams that prioritize email as their primary internal communication tool. Its features are tailored to enhance email communication, making it a great fit for organizations looking to improve internal communication efficiency through email.

Additional Considerations

• Budget: Determine your budget and ensure Workshop fits within it.
• Team Size: Consider if Workshop can scale with your team.
• Industry Fit: Ensure it meets your industry’s specific communication needs.
• Integration Needs: Check compatibility with your existing systems.
• Support & Onboarding: Look for strong support and easy onboarding to facilitate communication.

Workshop is a reliable choice for teams aiming to improve internal communication through email. Its user-friendly interface and strong analytics make it a valuable tool for enhancing employee engagement and communication efficiency.

Summary

Choosing the right internal comms software can be daunting. Each tool offers unique features. Some focus on messaging. Others excel with file sharing. 

Consider ease of use. Evaluate integration with existing systems. Security is crucial. Compare costs and scalability. Trial options if available.