Onboarding is more than just an introduction—it’s about streamlining the entire onboarding process and setting your employees up for long-term success. With 33 thoughtfully crafted design and communication templates, you can create an efficient, engaging, and memorable onboarding experience that significantly enhances employee engagement. Let’s break these resources into design templates and communication templates, so you can easily find what you need to elevate your onboarding program.
Design Templates
Bring consistency and professionalism to your onboarding materials with these visually stunning and brand-focused design templates.
1. Onboarding Program Logo (Square and Landscape)
- Purpose: Ensure consistent branding across presentations and onboarding documents.
- Why It Matters: A polished logo reinforces your company's identity and makes materials instantly recognizable.
2. Company Zoom Background
- Purpose: Branded virtual backgrounds for employee meetings.
- Why It Matters: Elevate professionalism during virtual interactions and create a cohesive digital presence.
3. Welcome to the Team Zoom Background
- Purpose: Customized backgrounds featuring a “Welcome to the Team” message.
- Why It Matters: Adds a personal touch to virtual meetings and makes new hires feel valued.
4. Social Media Kit
- Purpose: Includes LinkedIn banners, email signatures, and branding guidelines.
- Why It Matters: Helps new hires represent your company online while promoting your employer brand.
5. New Hire Onboarding LinkedIn Cover
- Purpose: Professionally designed LinkedIn banners to enhance employee profiles.
- Why It Matters: Showcases your company's branding and highlights new hires' onboarding experience.
6. New Hire Announcement TV Display
- Purpose: Personalized announcements for display screens, celebrating new hires.
- Why It Matters: Creates a welcoming environment and publicly recognizes new team members.
7. New Hire Onboarding Swag
- Purpose: Custom swag kits designed to make employees feel part of the team from day one.
- Why It Matters: Tangible items like branded notebooks or mugs help foster a sense of belonging.
Communication Templates
Effective communication is the cornerstone of a successful onboarding experience for both the employee and the organization. An onboarding checklist is crucial in ensuring a smooth and uniform onboarding experience by covering essential administrative tasks, orientation activities, and specific requirements for different departments. These templates cover every stage of the process, ensuring clarity and consistency.
Preboarding Communication Templates
Get new hires ready before their official start date with clear and actionable messages that are tailored to each new hire's unique needs and roles.
8. Post Offer Letter Signing Next Steps
- Purpose: Guide new hires through the next steps, including key dates and actions.
- Why It Matters: Prevents confusion and ensures new hires are ready for their first day.
9. One Week Until Start Date Reminder
- Purpose: Send a friendly reminder email a week before the start date.
- Why It Matters: Keeps new hires informed and helps them prepare for their first day.
10. Preboarding Tech-Ready Reminder
- Purpose: Ensure new hires' equipment and systems are ready.
- Why It Matters: Avoids technical delays, so new hires can hit the ground running.
11. New Hire Pre-boarding Checklist
- Purpose: Provide a comprehensive employee onboarding checklist, including a new hire onboarding checklist, of required forms and documents to maintain consistency.
- Why It Matters: Simplifies the onboarding process and prevents missed steps.
12. New Hire Onboarding FAQ
- Purpose: Answer common questions about schedules, policies, and more.
- Why It Matters: Reduces uncertainty and fosters confidence before the first day.
First Day Communication Templates
Make new hires feel welcomed and ready to contribute from day one.
13. Welcome To New Hire Communication
- Purpose: Send a warm message on their first day.
- Why It Matters: Sets a positive tone and builds excitement for the new role.
14. New Hire Intro to Team Communication
- Purpose: Introduce the new hire to the team and provide background information.
- Why It Matters: Encourages early connections and fosters a collaborative environment.
Role Resource Communication Templates
Provide everything new hires need to succeed in their roles. A new employee onboarding template is crucial in streamlining the onboarding process, ensuring that new hires, from developers to executives, have a smooth transition with the help of checklists and manuals.
15. Compliance Training Communication
- Purpose: Outline required training for workplace safety and compliance.
- Why It Matters: Ensures legal and organizational requirements are met seamlessly.
16. Benefits and Payroll Info Communication
- Purpose: Share details about benefits and payroll processes.
- Why It Matters: Helps new hires make informed decisions about their compensation and perks.
17. New Hire Benefits FAQ
- Purpose: Clarify common questions about benefits.
- Why It Matters: Reduces confusion and boosts confidence in your company's offerings.
18. New Hire Onboarding Guide for Managers
- Purpose: Equip managers with tools, including an adaptable onboarding process template, to support new hires.
- Why It Matters: Encourages effective manager-employee collaboration.
Early Integration Communication Templates
Help a new employee feel connected to the team and company culture during their initial weeks, emphasizing the importance of integrating them into the company culture.
19. First Week Check-In Communication
- Purpose: Ensure new hires are settling in smoothly.
- Why It Matters: Addresses concerns early and provides needed support.
20. Welcome Lunch Communication
- Purpose: Organize a casual lunch to foster connections.
- Why It Matters: Builds camaraderie and helps new hires feel part of the team.
21. Referral Program Communication
- Purpose: Encourage employees to recommend potential hires with clear incentives.
- Why It Matters: Engages new hires while expanding your talent pool.
Long-Term Engagement Communication Templates
Sustain employee engagement and celebrate milestones well beyond the onboarding phase.
A clear and defined company mission helps align new employees with the organization’s values and goals, fostering a sense of enthusiasm and contribution to the company's larger objectives.
22. 30 Day Check-In Communication
- Purpose: Follow up to discuss progress and provide additional resources.
- Why It Matters: Keeps new hires on track and addresses challenges proactively.
23. 60 Day Check-In Communication
- Purpose: Evaluate adjustment to the role after two months.
- Why It Matters: Reinforces the company's commitment to employee success.
24. 90 Day Check-In Communication
- Purpose: Reflect on achievements and set goals after three months.
- Why It Matters: Solidifies alignment between employees and organizational objectives.
25. 1-Year Work Anniversary Manager Reminder Communication
- Purpose: Notify managers to recognize milestone anniversaries.
- Why It Matters: Celebrates contributions and boosts morale.
26. 1-Year Work Anniversary Employee Celebration Communication
- Purpose: Congratulate employees on their first year with the company.
- Why It Matters: Encourages long-term commitment and appreciation.
27. Onboarding Survey Communication
- Purpose: Collect feedback to improve onboarding for future hires.
- Why It Matters: Demonstrates a commitment to continuous improvement.
28. Glassdoor Review Communication
- Purpose: Invite employees to share their experiences on Glassdoor.
- Why It Matters: Enhances your employer brand with authentic reviews.
29. First Person New Role Announcement
- Purpose: Share internal promotions with personalized messages.
- Why It Matters: Highlights growth opportunities and fosters a positive workplace culture.
Why Use This Toolkit?
These 33 onboarding templates are designed to tackle every aspect of onboarding, from branding to effective communication. By leveraging these resources, you can:
- Save time and reduce onboarding inconsistencies.
- Create an engaging and professional onboarding journey.
- Build a foundation for long-term employee success and satisfaction.
Additionally, the HR onboarding checklist is a customizable template that can be tailored to fit specific branding guidelines, allowing you to modify colors to match your company's identity and enhance the overall appeal of the onboarding process.
